GMAIL WEBMAIL login to see your Gmail or G Suite mailbox via your web browser

GMAIL OUT OF OFFICE AUTO REPLY set your email to automatically notify people that you won't be able to get back to them right away

GMAIL 2-STEP ACTIVATION increase the login security of your Google Gmail/G Suite account

SHARE GOOGLE CALENDARS with other users within your organisation

G SUITE OUTLOOK SYNC TOOL setup Outlook to access your G Suite email address

GOOGLE STATUS DASHBOARD see the current status of Google services, including updates on any outages

This is the number 1 question we get. Both shutdown and restart will allow you to turn your computer off and back on again but there is a big difference:

Shutdown also does something called 'Kernel Hibernation' which saves some operating system information to a special file before turning the computer off. Then, when you next switch on your computer, the hibernation file is reloaded to get your computer going quicker. But if your computer was unstable in any way (eg. slow or not working correctly), when you switch your computer back on again these problems will still be there.

Restart will instead completely shutdown the Kernel, turn the computer off and then back on again. The computer will take a little longer to get going initially but it will be in a cleaner state. Restarting will also allow any updates to install.

In summary, it's ok to Shutdown your computer every day but we recommend choosing the Restart option at least once a week to keep it running well. It is also a good first thing to try whenever your computer is just not working correctly.

For a long time we've relied on passwords to secure access to our online accounts. Passwords alone are no longer enough as they have many weaknesses. Using simple, easily guessed words or the using the same password across multiple services will leave ALL your services vulnerable if just one is compromised.

It is important to use a different password for every account and service. Using a password manager to securely store all your passwords in an 'encrypted vault' will eliminate the need to remember multiple different passwords.

2-step, also known as two-factor, authentication is currently one of the best ways to prevent unauthorised access to your accounts, even if somebody manages to steal your password. 2-step authentication provides an extra level of security by sending you an additional, single-use string of numbers (via SMS or an app) to type in after entering your password, before being allowed to login to your account. Most online services now offer 2-step security but they are not always turned on by default.

A virus is a computer program that is capable of copying itself in order to do damage to your computers operating system or your data. Malware is a general term covering a variety of malicious programs, including viruses. Therefore it could be said that all viruses are malware but not all malware are viruses.

Anti-virus programs are usually designed to protect against the older, yet still dangerous threats such as trojans, viruses and worms. Anti-malware programs typically protect against newer, more dangerous threats such as polymorphic malware, zero-day exploits, spyware, adware, ransomware, etc.

Most 'anti-virus' programs have been updated to include anti-malware, but these alone can't protect against everything. Using a layered approach with dedicated tools and processes is the best way to protect your critical data at every level.

Spammers can create very real looking emails that appear to be from service providers we regularly interact with, eg. tax office, post office, streaming services, utility and toll road companies, etc. Often they can slip through your junk mail filter and end up in your inbox. The trick is to recognise the red flags that help identify the fakes. If you are unsure an email being a scam, then assume it is and dont click on any links or instructions. Rather contact the company directly via their publicly listed phone number to confirm with them if they actually sent it.

• Check the reply address - this is one of the easiest ways to identify a scam email. An email that says it's from a particular company should have a reply address from that same company. Fake emails are usually sent from hacked email accounts so it's very likely the reply address will have no relation to the context of the email or the person it apparently came from.

• Bad grammar - often spammers reside in non-english speaking countries.

• Something just doesn't look right - you receive an email from someone in Australia but their phone number or contact details are overseas. The Layout of emails containing bills look somewhat different to the genuine ones you normally receive.

• From a company you don't use - such as a fine from a generic "toll road" company.

• Request for your personal information - emails (or SMS's) asking you to confirm your personal or banking information or warning you that your account is suspended.

• Request for payment - being asked to buy or pay off a debt using gift cards.

• But the email came from someone I know personally - this is a common way spammers get your email address. They may have hacked into one of your colleagues mailboxes and stolen their address book.

• Links in emails - never click on links in emails unless you are 100% sure its a genuine email. Also, NEVER click the unsubscribe link in a spam email. All the links in that email are malicious so clicking on unsubscribe will just validate you to them and they will send you more spam. Simply delete the email.

• For more information check the ACCC Scamwatch website: https://www.scamwatch.gov.au/

• Received a call from a person or company (such as the tax office, Microsoft, utility providers, Telstra, NBN, etc) asking for personal information, access to your computer or threatening to disconnect your service if you dont follow their instructions or pay them? They may sound convincing, give you their name, employee ID and call-back number. In reality, no legitimate company would ring you for these purpose. Do not engage with them no matter how persistent they become, simply hang up the phone.

• Receiving automated calls on your mobile, either from a local or overseas number? The calls ask you hold for their operator or to press a number to listen to a voicemail or confirm a courier delivery. These are normally overseas financial loan scams, premium rate call back numbers, or worse, automated lockout and take-over of your phone to gain access your 2-step security SMS's. Never follow their instructions, just hang up.

There are many ways you can lose your data and it usually happens at the most inconvenient time. From simply deleting or overwriting an important file, to hardware failure, data corruption, viruses, hacking and more. Thinking about your backup processes after something has already gone wrong can be very stressful, costly and disastrous to your business.

A common misconception is data stored in the cloud is backed up. Cloud storage services that synchronise a copy of your data from your computer and may not keep multiple versions. So if a file is lost or corrupted on your computer, this error will sync to the cloud storage, losing the file there too.

Just like the best advice when buying property is position, position, position, so the best advice for backing up your data is backup, backup, backup. That means 3 different backup solutions; onsite, offsite and in the cloud. In this way your data is backed up and your backups are backed up too.

One of the easiest ways to breath new life into a computer with a significant boost in speed, for a fraction of the cost of a new computer, is to replace the old hard drive with a SSD (Solid State Drive). Unlike traditional hard drives which contain spinning disks (like a record player), SSD's have no moving parts. Instead they use flash memory to store data which provides better performance and reliability. SSD's use less power (extending laptop battery run times), generate less heat and emit no noise. Data seek times are almost 100x faster and the read/write speeds can be 2x to 3x that of a standard hard drive. Most computers that are capable of running Windows 10 can benefit from upgrading to SSD.

We can assist with transferring a full mirror image of your original hard drive to a replacement SSD so there is nothing to reinstall. The whole process can be completed in a few hours and the setup of your computer will be exactly as it was before, just much faster.